Category: Reception

Some find themselves experiencing a bit of sticker shock when a band tells them the cost of the event will be $3000, when a DJ quoted them $800.

So why IS it so costly to hire a band or musician for your event? This is a long one, grab a drink.

Equipment Investment:

A band not only has to invest in the same speakers and amps (or larger) that a DJ might use for the audience to hear their show, but they also have to invest into a monitor system which is what the band uses to hear themselves. The band also has to invest into a mixing console with more inputs, instruments and instrument stage amplifiers.  This could mean while a DJ has as little as a couple thousand dollars invested, a band might have $50,000 or more on their stage!

Also, a DJ might have some dance floor lights, while a band may have some dance floor lighting and stage lighting to illuminate the members so you can see them.

Personnel:

A DJ has a clear advantage here. Having less equipment means that it could be a one-man-show. He/she could be setup and ready to go in as little as 15 minutes!

A band may have to arrive 2 to 2.5 hours before the show in order to get setup, get a proper sound check, and then get changed and ready to perform.  However, that’s not really the start of the labor involved. The band will have to load all that gear into their vehicles, a trailer/van/bus, and drive to the location.  Then at the end of the night, they may remain at the venue for up to an hour tearing down and loading out their gear, then driving it to where it is kept.

Let’s examine a typical show.   Band meets at 2pm and loads up gear, drives to the venue for a 4pm load-in. They then setup their gear and get a sound check and changed into show clothes for a 7pm performance.  The performance lasts from 7pm to 10pm, and the band tears down and leaves by 11pm, and finally unloads at their studio or storage location and heads for home by 1am.   That’s an 11 hour day.    BUT WAIT!  That’s not all, that’s 11 hours times how ever many band members and staff that are involved.  In the case of Hot As A Pepper, that would be 6 to 9 people. or up to NINETY-NINE MAN HOURS.

A band usually has sound and lighting techs which make them sound or look their best, so they can concentrate on playing their best.  That adds to the number of people involved, and the man hours of labor.

A musician in a band might have an 11 hour day for your 3 hour event!

Add to that a few scenarios such as when the band MUST SET UP by 1pm for a 6pm show because the photos are being taken at the venue, or there is a cocktail reception before the band plays. This could add many hours to the entire band’s investment in time. They cannot setup and leave their gear, nor can they do anything else to make money while their gear is tied up at that venue.

Before your show, it is likely that you requested several special songs, let’s assume 3 songs that the band doesn’t normally play.  A musician might learn their part for 3 songs in as little as an hour, while more complicated songs might take several hours.  Then the band must come together and rehearse them as one unit.  Let’s assume 2 hours to learn them, and 2 hours to rehearse with the band, times 7….   28 additional hours invested.

Let’s take the numbers from above, where the band invested 99 hours into a show, change the setup time to 2pm so the band can be out of the way by 5pm to allow for a cocktail and dinner hour, which adds 18 more man hours, then add the 28 man hours to learn special songs.  If my math is correct, that is 145 man hours.

At the minimum wage that people are pushing for of $15/hr, that would be $2175 in pure labor!

Each musician invests into their gear and clothing, and a huge investment is made in learning their craft, which might take years.  The songs they play took hundreds of hours to work up, again, times however many musicians are performing them.

A band has to have rehearsal space, which may cost them monthly.

A band may be losing 20% or more to a booking agency, right off the top.

A band may have to buy additional insurance, and for a whole lot more than a DJ.

There are meals involved during the day, and guitar strings, sax reeds and batteries for various devices.

Some bands are fortunate enough to have a van and a trailer, where all people ride in one vehicle, while others might use their personal vehicles, meaning even more investment in gas and maintenance.

So just how much do the band members make? Yeah, that’s a lot less than you might think!

Taking a $3000 wedding event which was booked through an agency as an example, we immediately lose 20%. Then we take out expenses for fuel or vehicle needs, assuming a trailer rental, and gas of $100 and let’s assume the client pays with a credit card, and we lose 3% additional (90 bucks).  That’s 2210 left.   If we have a single sound person, we might give them $200, which means only $2010 remains.

For this example, the band will have 7 members, and they each get an equal cut, in addition to the sound system getting an equal cut, so they can maintain it…   $2010 divided by 8 is $251.25.

Each member shows invests 12 hours into prep, driving, playing, loading, etc.

That looks like each member gets $21/hr! Not bad.  No no, wait….    What about taxes? If they are reporting this income, they might lose 30% in taxes, taking it down to 14.70/hr.

And yet they invested money into lunch, and maybe Waffle House afterwards (maybe dinner if that wasn’t included in the rider for the event), fuel in their personal vehicle, strings/sticks/reeds/batteries.   That could run into the 25 dollar range or more.

Pay – taxes – expenses could look more like $12.50 an hour or less.  Maybe much less, especially if something goes horribly wrong, like a shirt getting ripped, or a damaged instrument.

The next time you think bands are getting rich and that their rates are outrageous, consider some of the above and you might understand that you are likely getting one heck of a great deal when a music group performs for you.

Try calling in a handful of plumbers, computer techs or HVAC techs to work for you for half the day, and compare that bill with a band!

If you would like a quote for Hot As A Pepper live music entertainment, let us know! We would be happy to play your wedding reception, high school reunion, wedding anniversary party, corporate event, festival or venue!  Use our CONTACT FORM and we will get back to you quickly. Or feel free to give us a call at 864.979.1224.